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Abstract Submission FAQs
Question: When is the deadline for general abstract submissions?
Answer: Tuesday, March 14 at 11:59 p.m. PDT
Question: Does character count include spaces?
Answer: No, the character count does not include spaces:
- Symposia – 13,800 characters; summary abstract – 2800 characters; presentation abstract – 2200 characters
- Research Spotlight Presentations, Panel Discussion, Clinical Round Table – 1950 characters
- Poster Sessions – 2800 characters
Question: Will the ABCT Program Chair accept encore presentations (i.e. abstracts previously presented and/or published)?
Question: Where will the accepted abstracts be published (i.e. website, journal, conference program, USB, etc.)?
Answer: The abstracts are available through the ABCT Convention itinerary planner, the ABCT website and the Convention App approximately one month prior to the Convention.
Question: What is the maximum number of presenters for Symposium no matter what they are doing?
Answer: You are limited to 8, which should include 1 or 2 chairs, 1 discussant, and 3 to 5 paper presenters. All 3 roles are required. (For example, there can be a maximum of 5 paper presenters, 2 chairs and 1 discussant to keep the overall maximum at 8.)
Question: How do I update my profile in the Cadmium Scorecard?
Answer: All presenters and co-presenters will be invited to update their profile account information in the Cadmium scorecard after the submitter enters their first name, last name, and e-mail address. Submitters can also enter all profile information into the scorecard.
Question: What is the maximum number of participants for a Panel Discussion?
Answer: A total of 7, which should include 1 moderator and 6 panelists. If you need to have 2 moderators, you must decrease the number of panelists to keep the overall maximum at 7.
Question: What is the maximum number of participants for a Clinical Round Table?
Answer: A total of 7, which should include 2 moderators and 5 presenters with a maximum of 7.
Question: Can I enter more than one primary author for Poster Submissions?
Answer: No, you can only enter in one primary author. However, you can add additional co-authors using the co-author title.
Question: Can you be a speaker/chair/discussant on more than 4 abstract submissions?
Answer: No. The term Speaker includes roles of chair, discussant, moderator, panelist, and presenter. Acceptances for any given speaker will be limited to 4.
General Questions about the Conference
Question: How many attendees are expected to attend the Convention in New York City, NY?
Answer: We anticipate approximately 2,800 – 3,200 attendees.
Question: Can a SIG sponsor a submission?
Answer: Yes, each SIG is permitted up to two sponsored submissions. This year we have assured that there are categories that are aligned with each SIG area. SIGs can also encourage their members to place submissions into the relevant categories, which will improve our ability to schedule with mindful attention to overlapping content areas and interests.
Question: Can an abstract that has already been submitted and/or accepted at another Convention/Conference be submitted for the ABCT Convention?
Answer: No, it is our policy not to accept previously submitted abstracts
Question: Who is eligible to submit an abstract and who can attend the Annual Convention?
Answer: ABCT welcomes abstract submissions from both members and nonmembers. Members and nonmembers are welcome to attend the convention.
Question: How do I find my membership status?
Answer: Click this link
Specific Cadmium Questions
Question: How do I contact Cadmium or ABCT for assistance?
Answer: For all log-in problems or technical questions, please contact Cadmium Helpdesk ([email protected]) or call (410) 638-9239 any time between 9am – 9pm EST. If you have any policy questions related to the ABCT Annual Convention, please contact ABCT at (212) 647-1890.
Question: How do I to edit my submission once it has been submitted?
Answer: If the submission is still open and before the deadline, you can go back into your submission by logging in and using your access key. If the submission has been locked, you can contact ABCT and/or Cadmium Support for assistance.
Question: How do I “withdraw” my submission, if I decided not to submit?
Answer: To withdraw, click on the submission, then click on the link next to “Submission Status” (at the top of the page; the link may say “COMPLETE” if you already submitted). Next, scroll to the bottom of the Submission Settings page and select “Withdrawn” from the Submission Status dropdown menu. Finally, click the Update Submission button.
Question: Financial Disclosure – the author/presenter is not available. What do I do?
Answer: The submitter can complete the disclosure form on their behalf and update as needed after the deadline date. To do so, please click on the author’s name under the FINANCIAL DISCLOSURE FORM Task. Proceed to fill out the form, exactly how you filled out your own. ABCT will give the author access to make revisions, even after the deadline passes.